Introduction

At SecurMEDIC, we know that the protection of your privacy is important to you. For this reason, we have taken steps to ensure that any personal information that you provide to SecurMEDIC is protected by a range of robust business procedures and rigorous security safeguards to ensure that your information is kept confidential and used only for the purposes detailed in this Privacy Policy.

SecurMEDIC is committed to providing transparency to its customers with respect to its practices in handling their personal information. To that end, this Privacy Policy is a formal statement of rights and obligations concerning the minimum requirements for the protection of personal information provided to SecurMEDIC. It is intended to establish responsible and transparent practices for the management of personal information and to satisfy the requirements of rules established by the Personal Information Protection and Electronic Documents Act (PIPEDA), as well as other applicable privacy laws and standards.

Application and Scope

This Privacy Policy generally applies to any personal information (as defined below in the section entitled Definition of Personal Information) collected or generated by SecurMEDIC, or anyone acting as an agent on our behalf, from or about its customers and other individuals which whom it deals, which may include potential customers, users of SecurMEDIC services and/or any other additional person named on an account, in any form. At any time that you do business with SecurMEDIC, participate in a contest or promotion run by SecurMEDIC or with anyone acting as an agent on our behalf, or interact with us in any manner, you are protected by the rights and safeguards contained in this Privacy Policy and you explicitly agree to its terms.

This Privacy Policy also governs personal information collected about SecurMEDIC’s website users and explains how we use and disclose personal information that we collect from people who visit our website and otherwise interact with us through www.securmedic.com (“website” or “websites”). It also explains how we use cookies and similar technologies.

Definition of Personal information

When used in this Privacy Policy, and consistent with PIPEDA, personal information means “any information about an identifiable individual”. This may include, for example, your name, contact information, email-address, information relating to your account with us, including your identity and the services you use and subscribe to, as well as credit and banking information, billing records and any complaints documented in a file. It may also include other types of more technical information such as subscribers/users’ IP addresses, user IDs, meta-data (e.g., who our subscriber communicated with, when and where this communication occurred), browser history (pages accessed, date of access, location when accessed), but only when this information can identify you as an individual. Personal information that is aggregated and cannot be associated with an identifiable individual is not considered to be personal information.

Collection and Use of Personal Information

We collect most of our information about you directly from you, with your consent. We usually collect your name, address, phone number(s) and email address, as well as other account and payment information, including information pertaining to your use of our products and services when you register to SecurMEDIC services. We may also obtain personal information about you from third parties, with your consent. For example, for credit evaluation purposes, we may need to determine your creditworthiness through contact with an independent credit reporting agency.

SecurMEDIC generally collects personal information from or about its customers and other individuals with whom it deals, and thereafter uses it, for the following purposes:

to establish, develop and preserve its business relationship respectively with its customers and other individuals with whom it deals;
to create, establish and administer customers’ accounts and to respond to customer or supplier inquiries.
to provide the products or services that it offers, or receive the products or services that it requests, and ensure that all related transactions are supported and implemented;
to authenticate the identity and preserve the privacy of customers contacting SecurMEDIC by telephone, electronic means or otherwise;
for internal training and quality assurance purposes;
as necessary, to establish or verify the credit of persons that use, or intend to use, one or more of the products or services offered by SecurMEDIC;
to manage its businesses and ensure the efficiency, reliability and security of its systems and networks;
to meet legal and regulatory requirements and allow SecurMEDIC to meet contractual requirements relating to the products and services provided to customers;
to ensure its records are accurate and to protect customers and SecurMEDIC from error and fraud;
to understand and assess the interests, wants and changing needs of customers with a view to improving its products and services and developing new ones;
to provide personalized products and services as well as product recommendations to customers. For instance, and to the extent permitted by law, SecurMEDIC may use subscribers’ product and service usage information, their postal codes or publicly available information (such as demographic information) to provide recommendations, advertising and to suggest products and services; and
subject to our customers’ Right to Withdraw Consent provided in this Privacy Policy, to conduct surveys on the quality of our products, services or customer service or to provide our customers with offers for additional products and services that we feel may be of interest to our customers or that we believe meet our customers’ changing needs.

If you have applied for employment with SecurMEDIC, the personal information submitted with your job application will be used for recruitment and other customary human resources purposes. For example, we may send you information about new job opportunities within SecurMEDIC as well as other career development resources.

Unless required or authorized by law, SecurMEDIC will not collect or use personal information for any other or new purpose without obtaining further consent. For details on the type of information that we collect via our website and on how we use and share this information, please refer to the Website Privacy section of this Privacy Policy.

Your Consent

SecurMEDIC obtains consent from the individuals concerned for the collection, use or disclosure of personal information through various means: orally or through written documents, including agreements, forms, welcome kits as well as printed or electronic communications. The form of consent sought by SecurMEDIC will vary according to the sensitivity of the personal information, the reasonable expectations of the individuals and any requirements or standards established by law.

In general, by subscribing to SecurMEDIC products and services and/or submitting information to us in connection with using SecurMEDIC products and services, you are providing your consent to the collection, use and disclosure of personal information as set out in this Privacy Policy and in the SecurMEDIC Terms and Conditions . Moreover, by visiting, interacting with and/or using our websites, you agree to benefit from, be bound by the terms and conditions of this Privacy Policy.

In certain circumstances, personal information may be collected, used, or disclosed without consent. These exceptional circumstances may include:

where it is clearly in the interest of the individual and consent cannot be obtained in a timely way, such as in emergencies, where the life, health or safety of the individual is threatened, or where legal, medical or security reasons make it impossible or impractical to obtain consent;
when information is being collected, used, or shared for the detection, prevention of or remediation to, the breach of an agreement, fraud or other illegal activity, and the collection of consent might defeat the purpose of collecting the information;
to collect a debt; and
to comply with a subpoena, warrant or other court order, or as may be otherwise required or authorized by law or by any regulatory bodies having jurisdiction.

For more information on how SecurMEDIC may share your personal information, please refer to the section Sharing of Personal Information of this Privacy Policy.

Right to Withdraw Consent

Consent may be withdrawn at any time, subject to legal or contractual restrictions and reasonable notice; however, without such consent, SecurMEDIC may limit the services or products it is able to provide customers. You may also withdraw your consent as follows:

Mail marketing, Telephone marketing and Quality control communications. You may decide that you prefer SecurMEDIC not to use your personal information to promote new and/or additional products and/or services which may be of interest to you and refuse that we contact you by mail or telephone for marketing purposes or by email or telephone for quality control purposes. If this is the case, you may advise us by contacting customer service or contacting us using the information detailed in the How to Contact Us section below.
Commercial Electronic Communications. You can always limit the communications that SecurMEDIC sends to you. To opt-out of commercial emails, simply click the link labeled “unsubscribe” or “opt-out” at the bottom of any commercial electronic communication we send you. Please note that even if you opt-out of promotional communications, we may still need to contact you with important information about your account.

For information on how you can limit the type of information that we collect, use or share about you when you visit and/or use our website, please refer to the Website Privacy section of this Privacy Policy.

Sharing of Personal Information

Your information may be made available by SecurMEDIC to third-parties or service providers to fulfill the purposes for which it has been collected or as set forth in this Privacy Policy. SecurMEDIC will NOT sell, rent or trade your personal information to any third party. However, we may share your personal information when authorized by law or as follows:

Third party or affiliated service providers. We may hire service providers, which may be affiliates, to perform services on our behalf. This may include, without limitation, a person or an organization retained by SecurMEDIC to perform work on its behalf, including for the collection of customer accounts, customer credit verification, installation of services and quality control assessment. We may also share your information with other communication service providers, companies involved in supplying customers with communications or directory-related services or to other communications companies for the efficient and effective provision of communications services. We provide them with a limited amount of information which is necessary in order for them to provide the services required. They are prohibited from using the information for purposes other than to facilitate and carry out the services they have been engaged to provide. These service providers are not permitted to disclose this information to others. SecurMEDIC will strive to protect personal information disclosed to third parties by contractual agreements requiring that those third parties adhere to confidentiality and security procedures and protections that are, at a minimum, equivalent to those employed by SecurMEDIC itself.
As permitted or required by law. From time to time, SecurMEDIC may be compelled to disclose personal information in response to a law, regulation, court order, subpoena, valid demand, search warrant, government investigation or other legally valid request or enquiry. In these circumstances, SecurMEDIC will protect the interests of its customers by making reasonable efforts to ensure that orders or demands comply with the laws under which they were issued, that it discloses only the personal information that is legally required and nothing more, and that it does not comply with casual requests for personal information from government or law enforcement authorities. We do not automatically notify subscribers upon such legally binding disclosures, although we will answer subscribers’ inquiries on this issue unless prohibited by law or by a court order. We may also disclose information to our accountants, auditors, agents, and lawyers in connection with the enforcement or protection of our legal rights. We also reserve the right to report to law enforcement agencies any activities that we, in good faith, believe to be unlawful or to law enforcement and emergency services providers, in an emergency or where required or permitted by law. We may release certain personal information when we have reasonable grounds to believe that such release is reasonably necessary to protect the rights, property and safety of others and ourselves, in accordance with or as authorized by law.
Business transaction. We may disclose personal information to a third party in connection with a sale or transfer of business or assets, an amalgamation, re-organization, or financing of parts of our business. However, in the event the transaction is completed, your personal information will remain protected by applicable privacy laws. In the event the transaction is not completed, we will require the other party not to use or disclose your personal information in any manner whatsoever and to completely delete such information.
Other types of sharing. We may provide your information to lenders, credit bureaus, credit grantors and reporting agencies, subject to applicable law. We may also disclose, on an aggregated basis, to regulators, marketing partners, providers, statistics such as, for example, the number of our subscribers residing in each area or postal code which were exposed to certain TV content, advertising, suggestions or promotions. We may also disclose our customers’ personal information to an individual who, in the reasonable judgement of SecurMEDIC, is acting on behalf of the individual in question, such as through a power of attorney.

Only those employees of SecurMEDIC or trusted third party contractors, who need access for business reasons, or whose duties reasonably so require, will be granted access to personal information about customers.

For information on how you can limit the type of information that we collect, use or share about you when you visit and/or use our website, please refer to the Website section of this Privacy Policy.

Website Privacy

SecurMEDIC generally collects and uses personal information from or about its website visitors and users as follows:

Information you provide. In many cases, we collect personal information directly from you when you visit or use our website. For instance, we may collect the following types of information:
1. Inquiries. We may collect your name, contact information, e-mail address and any information you provide us when you make an inquiry or contact us through our website. We will only use this information to provide you with the information requested or to contact you to answer your questions and/or requests.
2. Requests for a Product and/or Service. We may collect your name, contact information, e-mail address and any other information provided to us when you sign up to receive our newsletter or when you participate in a contest or promotion run by SecurMEDIC or when you submit a request or an order for a SecurMEDIC product and/or service. We will only use this information to process and answer your request or to manage our everyday business needs in connection with such participation or request.
3. My Account. We may collect your information when you log-in on our website through My Account and interact with us through your account. For instance, you may decide to subscribe to pre-authorized payments and modify your account information or other preference settings. We will only use the information that you provide us in accordance with this Policy.
4. Satisfaction Survey. When you visit our website, you may, from time to time, be invited to participate to a satisfaction survey. In such case and if you decide to participate to our survey, we may collect your postal code, email address and other information deemed important to complete such survey. We will only use your information for quality assurance purposes.
Technical information. When you visit our website, we may collect, using electronic means such as cookies, technical information. This information may include information about your visit to our website, including the IP address of your computer and which browser you used to view our website, your operating system, resolution of screen, location, language settings in browsers, the site you came from, keywords searched (if arriving from a search engine), the number of page views, information you entered, advertisements you have seen, etc. This data is used to measure and improve the effectiveness of our website or enhance the experience for our customers. For instance, it may be used to ensure that the products advertised on our website are available in your area or that we are not showing you the same ads repeatedly. We treat this information as personal information when it is associated with your account or contact information. For instance, we may collect and use the following type of information when you visit and/or interact with us on our websites:
1. Google Analytics: We use Google Analytics which allows us to see information on user website activities including, but not limited to, page views, source and time spent on our website. This information is depersonalized and is displayed as numbers, meaning that it cannot be tracked back to individuals. You may opt-out of our use of Google Analytics by visiting the Google Analytics opt-out page .
2. Google AdWords: We use Google AdWords Remarketing to advertise SecurMEDIC across the Internet and to advertise on third party websites (including Google) to previous visitors to our websites. AdWords remarketing will display ads to you based on what parts of the SecurMEDIC website you have viewed by placing a cookie on your web browser. It could mean that we advertise to previous visitors who haven’t completed a task on our site, or this could be in the form of an advertisement on the Google search results page, or a site in the Google Display Network. This cookie does not in any way identify you or give access to your computer or mobile device. The cookie is only used to indicate to other websites that you have visited a particular page on our website, so that they may show you ads relating to that page. If you do not wish to participate in our Google AdWords Remarketing, you can opt out by visiting Google’s Ads Preferences Manager .
3. Interest-based Advertising. SecurMEDIC may also allow a limited number of trusted third parties to install cookies on your hard drive from our websites. Our websites may include third-party advertising and links to other websites which may be used to generate personalized advertisements. Personalized ads, sometimes referred to as interest-based or behavioral ads, are ads based upon information about you, such as your page views on our website, your information requests, or purchases on our websites. We do not provide any personal information to advertisers or to third party sites that display interest-based ads on our websites. However, advertisers and other third-parties (including the ad networks, ad-serving companies, and other service providers they may use) may assume that users who interact with or click on a personalized ad or content displayed on our websites are part of the group that the ad or content is directed towards. Advertisers or ad companies working on their behalf sometimes use technology to serve the ads that appear on our websites directly to your browser. They may also use cookies to measure the effectiveness of their ads and to personalize ad content. We do not have access to or control over cookies or other features that advertisers and third-party sites may use, and the information practices of these advertisers and third-party websites are not covered by our Privacy Policy. Please contact them directly for more information about their privacy practices. You can also generally opt-out of receiving personalized ads from third party advertisers and ad networks who are members of the Digital Advertising Alliance of Canada. Please visit the DAAC opt-out page for more information.

Your Choice with Cookies. You can block the use of cookies by activating the settings in your browser. The “Help” feature on most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether. If you choose to withhold consent, or subsequently block cookies, you may not be able to access all or part of the content of our website. Additionally, you can disable or delete similar data used by browser add-ons, by changing the add-on’s settings or visiting the website of its manufacturer.
Privacy Policies of Third Parties. This Privacy Policy only addresses the use and disclosure of information by SecurMEDIC. Other websites that may be accessible through SecurMEDIC websites have their own privacy policies and data collection, use and disclosure practices. We encourage you to familiarize yourself with the privacy statements provided by all third parties prior to providing them with information or taking advantage of an offer or promotion.
Mobile Apps. In the event that you download and/or use any of our applications, we may require and collect, directly from you, information necessary to authenticate you. We may also record your IP geolocation, allowing us to block the access when the user is outside of Canada.

Security of Personal Information

We will use reasonable security measures to protect your personal information against unauthorized access. SecurMEDIC has implemented security measures that contain administrative, technical, and physical controls that are designed to safeguard your personal information. For example, we use industry-standard encryption technology to secure sensitive personal information when it is being collected and transmitted over the Internet as well as firewalls, site monitoring and intrusion detection software.

Retention

Personal information will be retained only as long as necessary for the fulfilment of the purposes for which it was collected and for which consent was received, unless otherwise required by law. For example, we usually retain customer information as long as we need to provide services to a subscriber, and for a period of 3 years after the business relationship ends, unless otherwise compelled by the law to retain such information, or in the case of a litigation, or potential litigation. Personal information that is no longer required to fulfil the identified purposes will be destroyed, erased, or made anonymous. SecurMEDIC has developed and implemented detailed retention principles and will ensure destruction of personal information in a method that prevents improper access.

Access and Correction

SecurMEDIC respects your right to access and correct your personal information. If you have an online account with us, you can log into My Account at any time to access and update the information you have provided to us. Additionally, SecurMEDIC complies with all laws regarding access and correction. If you need assistance updating your personal information, please contact us using the contact information detailed in the How to Contact Us section below.

Cloud Platform Certifications

SecurMEDIC's hosted solution and infrastructure follows the best security practices in the industry. We leverage a physical cloud infrastructure located in Canada which is certified against a with a wide array of Cloud Security Standards. The following is a partial list of certification to which our CSP complies:

SOC 1/ISAE 3402, SOC 2, SOC 3
FISMA, DIACAP, and FedRAMP
PCI DSS Level 1
ISO 9001, ISO 27001, ISO 27017, ISO 27018

How to Contact Us

If you have questions, concerns or complaints regarding this Privacy Policy or the personal information that SecurMEDIC has about you or that it may have disclosed to third parties, please contact:

Chief Privacy Officer

SECURMEDIC
1540-555 Chabanel
Montreal, Quebec H2N 2J2

By phone: 1-888-990-9963

By e-mail: privacy@securmedic.com

Change of Privacy Policy

SecurMEDIC will review and update its policies and procedures as required to keep current with rules and regulations, new technologies, standards, and customer concerns. Our Privacy Policy may therefore change from time to time. We will post any privacy policy changes on our website and, if the changes are significant, we will provide a more prominent notice.

Please note that this version does not substantively change the way we treat personal information compared to the previous version of the Privacy Policy.

This Privacy Policy was last updated on May 15, 2024.